Payroll Associate
Role Overview
This mid-level Payroll Associate role involves processing bi-weekly and hourly payrolls, auditing timecards, and managing payroll inquiries to ensure accurate and timely payments. The position supports the finance team in a fast-paced, collaborative environment, directly impacting payroll operations and compliance for a growing organization. Key responsibilities include preparing payroll reports, coordinating tax updates, and partnering with HR and Finance on process improvements.
Perks & Benefits
This is a fully remote role with a salary range of $63,000 to $78,000 plus potential annual bonuses, and benefits including medical, dental, vision, HSA, FSA, disability and life insurance, 401(k) match, paid time off, and a wellness stipend. The company fosters a collaborative and inclusive culture that values diversity and integrity, offering opportunities for professional growth in a purpose-driven environment. While time zone expectations are not specified, remote work is standard, allowing flexibility within a supportive team structure.
Full Job Description
Payroll Associate
About Chartis
Chartis comprises 1,350 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human.
Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle.
Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better.
Chartis has offices in Boston, Chicago, New York, San Francisco, Washington D.C., and Nashville. Remote work is allowed.
Role Overview
We are actively seeking a highly skilled and experienced Payroll Specialist to become a key member of our finance team. This role offers the chance to work in a fast-paced environment where your contributions will directly impact the success of a growing organization.
Payroll Associate – Chicago
Chartis is seeking a Payroll Associate to join our team of dedicated colleagues. This role plays an important part in supporting our payroll operations and ensuring our colleagues are paid accurately and on time. You’ll have the opportunity to work in a fast-paced, collaborative environment where your contributions directly impact the success of our growing organization.
What you’ll do
Prepare and process bi-weekly and hourly payrolls
Assist the Payroll Manager with exempt/non-exempt semi-monthly payrolls
Monitor, audit, and assist with timecard submissions to ensure accuracy and compliance
Manage the firm’s payroll mailbox, responding promptly and professionally to colleague inquiries
Prepare, reconcile, and distribute payroll and headcount reports to Finance
Coordinate wage adjustments, tax updates, and other payroll changes
Ensure compliance with all federal, state, and local payroll regulations
Support year-end payroll processes, including W-2 review and distribution
Partner closely with HR and Finance on projects and process improvements
What we’re looking for
Experience with ADP Workforce Now (WFN) payroll systems and Workday.
Minimum 3 years of payroll experience; professional services and multi-entity company experience preferred
Strong understanding of payroll regulations and tax laws
Proficiency in ADP, Workday, and Microsoft Office tools
Excellent attention to detail, organizational skills, and time management
Ability to handle sensitive information with confidentiality and integrity.
A team player with strong communication skills who enjoys working in a collaborative environment
Bachelor’s degree in Accounting, Business Management, or related field preferred
Salary range is $63,000 to $78,000, plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits.
At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives the provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.
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