Procurement & Purchasing Specialist

Headquarters: Edmonton URL: https://xenali.com

Job Title Procurement & Purchasing Specialist (Wholesale B2B) Remote (Canada) | MST Hours Location Company headquartered in Edmonton, Alberta (role is remote, working MST hours). Reports To Director of Finance & Operations Compensation Salary in line with experience About the Role We re a Canadian wholesale B2B company sourcing products internationally (India and China) and through domestic partners. We re hiring an experienced procurement and purchasing professional to manage end-to-end purchasing execution, supplier performance, and cost/delivery outcomes. A major focus of this role is proactive shipping coordination to support Just-In-Time (JIT) inventory flow reducing surprises, preventing stock-outs, and avoiding excess inventory. Key Responsibilities Purchasing & Order Management

Create and manage purchase orders (POs) end-to-end: quotes, PO issuance, confirmations, changes, expediting, and close-out. Maintain clean purchasing records: pricing, lead times, MOQs, case packs, and supplier terms. Track order status across suppliers and domestic partners; proactively resolve delays, shortages, and substitutions. Ensure purchasing decisions align with demand planning, project requirements, and cashflow timing.

Proactive Shipping & JIT Coordination (Core Priority)

Drive ship-readiness with suppliers: confirm production completion dates, packaging details, carton counts, weights/dimensions, and ship windows. Coordinate shipment timing and cadence to promote JIT replenishment (right product, right time), minimizing both stock-outs and overstock. Proactively flag risks (factory delays, booking constraints, port congestion, domestic carrier issues) and propose mitigations (split shipments, alternate routing, substitute items, revised ETAs). Maintain accurate ETA tracking and communicate changes early to internal stakeholders. Support logistics partners by ensuring documentation is correct and delivered on time (commercial invoices, packing lists, required references).

Supplier & Cost Management

Manage supplier relationships across India, China, and Canada, including performance tracking (OTIF, quality, responsiveness). Negotiate pricing, payment terms, lead times, and purchasing conditions; protect margin and service levels. Identify alternate sourcing options when pricing, availability, quality, or risk requires it. Support supplier scorecards and continuous improvement initiatives.

ERP & Cross-Functional Coordination

Use NetSuite (highly desirable) to manage vendors, items, POs, receipts, and purchasing reporting. Partner with Sales/Project teams, Finance/AP, and Operations to ensure purchasing is aligned to real demand and operational capacity. Maintain accurate vendor and item master data (pricing, lead times, MOQs, preferred vendors). Contribute to process improvements: tighter PO controls, cleaner receiving, better visibility, fewer exceptions.

Required Qualifications

5+ years of hands-on purchasing/procurement experience (wholesale/distribution or B2B preferred). Fluent English (written and spoken) able to negotiate, document, and communicate clearly. Experience managing suppliers across multiple time zones; international sourcing exposure (China/India) is a strong asset. Strong PO management discipline: detail-oriented, deadline-driven, and comfortable running multiple orders at once. Strong Excel/Google Sheets capability for tracking, reconciliation, and basic analysis. Proven ability to work independently in a remote environment with strong follow-through.

Highly Desirable

NetSuite experience (POs, vendor management, receiving, reporting). Comfort with shipping concepts affecting purchasing outcomes: lead times, booking windows, Incoterms basics, cartonization details, and documentation flow. Experience improving JIT or inventory turns through better purchasing/shipping coordination. Vendor KPI tracking (OTIF, lead time accuracy, quality trends) and process improvement mindset.

Core Competencies

Proactive ownership (anticipates problems and acts early) Negotiation and vendor relationship management High accuracy and attention to detail Strong prioritization and calm execution under pressure Clear, direct communication with internal teams and external suppliers Continuous improvement mindset (tighten process, reduce waste, prevent repeat issues)

Work Arrangement

Remote role (Canada) Must be available and working standard business hours on MST (Mountain Standard Time) - 8:30 AM to 5:30 PM MST Collaboration via Teams/Email/NetSuite; reliable internet and a professional remote setup required

What Success Looks Like (First 90 Days)

You independently run the PO process with consistent documentation and minimal exceptions. Supplier confirmations are obtained quickly and tracked accurately. JIT-supportive shipping cadence is established (fewer urgent expedites, fewer stock-outs, less excess inventory). Delays are flagged early with mitigation options presented not last-minute surprises. NetSuite purchasing data is clean, reliable, and decision-ready.

How to Apply Submit your resume and a short note covering:

Years of purchasing experience, 2) NetSuite exposure, 3) International supplier experience (India/China), 4) Confirmation you can work MST hours.

To apply: https://weworkremotely.com/remote-jobs/xenali-procurement-purchasing-specialist