Part Time Payroll Administrator
Role Overview
The Part-Time Payroll Administrator will work approximately 20 hours per week, focusing on accurate and timely payroll processing and supporting basic accounting functions. This junior-level role involves maintaining payroll compliance, managing employee records, and assisting with accounts payable and receivable, making a significant impact on the efficiency of the Accounting Department.
Perks & Benefits
This position offers a flexible working schedule with the possibility of hybrid work after training, providing a healthy work-life balance. The company emphasizes a culture of growth and support, fostering trust and confidence among team members. Additionally, Crete Professionals Alliance has been recognized for its ethical practices and commitment to employee development.
Full Job Description
Abacus!, is hiring! Abacus! is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. Join a rapidly growing organization with a strategic vision and dynamic plan
We are seeking a Part Time Payroll Administrator to join our team.
We are committed to fostering a supportive and inclusive workplace where every
team member can thrive. Apply today to be part of a company that values its
people and their contributions!
Objective:
The Part-Time Payroll/Accounting Administrator supports accurate and timely payroll processing and assists with basic accounting functions. This role ensures payroll compliance, maintains organized records, and provides follow-up on accounts payable (A/P) and accounts receivable (A/R) to support the Accounting Department.
Description:
This position will work approximately 20 hours per week, with a flexible schedule. The Payroll/Accounting Administrator will process bi-weekly payroll, file payroll reports, and maintain employee records. Additionally, this position will assist with general accounting tasks including tracking A/P and A/R transactions, following up on outstanding balances, and support accurate financial documentation.
Essential Functions:
Process bi-weekly payroll accurately and on schedule.
Maintain payroll records and ensure compliance with state and federal regulations.
Prepare and file required payroll reports and tax forms.
Verify employee time records and benefits deductions.
Assist with accounts payable, including invoice entry, payment processing, and vendor communication.
Support accounts receivable by tracking incoming payments and communicating with clients regarding outstanding balances.
Reconcile payroll and accounting records as needed.
Assist with month-end and year-end accounting processes and filings.
Maintain confidentiality of financial and employee data.
Provide general administrative support to the Internal Accounting department as needed.
Competencies:
Attention to detail and accuracy.
Time management and ability to meet deadlines.
Strong organizational skills.
Excellent communication and follow-up.
Knowledge of payroll systems and accounting software.
Confidentiality and discretion with sensitive information.
Initiative and dependability in completing assigned tasks.
Supervisory Responsibility
This position has no supervisory responsibilities. The Payroll/Accounting Administrator reports directly to the Accounting Manager.
Position Expectations & Work Environment
This is a part-time, non-exempt position averaging 20 hours per week, hybrid work is a possibility after completing required job training. While performing the duties of this job, the employee works during regular business hours with some flexibility to adjust the schedule as needed.
Location & Travel
Based in Springfield, MO, but also serve employees in all Abacus! physical locations and those working remotely.
Required Education & Experience
Associate degree in Accounting, Business Administration, or a related field (or equivalent experience).
2+ years of experience in payroll processing and/or accounting support preferred.
Familiarity with accounting software (QuickBooks, Sage, or similar) and payroll systems (e.g., ADP, Paychex).
Proficient in Microsoft Excel and Outlook.
Certifications:
Certified Payroll Processor (CPP) a plus
Physical Demands
The physical demands described are representative of those necessary for an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description does not list all the duties of the job. You may be asked to perform other assignments and duties. You will be evaluated in part based on your performance of the tasks listed in this job description.
Abacus!, one of the fastest growing firms in the regional area, is wholly dedicated to helping our clients achieve their financial objectives while also allowing our employees to reach their greatest potential. Our team of Abacus Professionals provide a distinctive level of service in tax, audit, accounting, and business consulting. Our passion for our clients and employees is the driving force behind all our work and the reason we are recognized as an entrepreneurial leader.
Your Abacus Experience: You’ll find that things are distinctively different here at Abacus, and we’re proud of it. We center on one key component: people. We foster an environment of growth, trust, and confidence and you’ll see it in daily interactions, hear it regular conversations, and live it as part of our Abacus Culture.
Our Award-Winning Firm: We’re proud to be recognized by local, regional, and national organizations for our distinctive culture, great work environment, and our focus on ethics, quality and economic impact. Abacus’ distinctions include:
Inside Public Accounting’s Top 300 Firm in the U.S. #280 – 2024, 2025
An Inside Public Accounting’s Fastest Growing Firm in the U.S. - 2024
Accounting Today’s No. 16 Fastest-Growing Firm in the U.S. – 2024
An Accounting Today’s Top Regional Leader in the Midwest – 2023, 2024
Inside Public Accounting’s Best of the Best Firms – 2023
A Biz 417’s Best Place to Work – 2021, 2022, 2023, 2024, 2025
An Accounting Today’s Top 100 Best Firms to Work For – 2009, 2010, 2020
2021 Better Business Bureau Torch Award Recipient – highlighting ethics and quality
Finalist for Springfield Business Journal’s Economic Impact Awards – 2021, 2023
Website: AbacusPro.com
“Abacus!”, an independent member of the Crete Professionals Alliance, is the brand name under which Abacus CPAs, LLC and Abacus Business Consulting, LLC provide professional services. Abacus CPAs, LLC and Abacus Business Consulting, LLC practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations, and professional standards. Abacus CPAs, LLC is a licensed independent CPA firm that provides attest services to its clients, and Abacus Business Consulting, LLC provide tax and business consulting services to their clients. Abacus Business Consulting, LLC is not licensed as a CPA firm. The entities falling under the Abacus! brand are independently owned and are not liable for the services provided by any other entity providing the services under the Abacus! brand. Our use of the terms "our firm" and "we" and "us" and terms of similar import, denote the alternative practice structure conducted by Abacus CPAs, LLC and Abacus Business Consulting, LLC.
Crete Professionals Alliance is an equal opportunity employer, considering all
applicants for employment regardless of race, color, religion, sex, gender identity,
pregnancy, national origin, ancestry, citizenship, age, marital status, physical
disability, sexual orientation, genetic information, or any other characteristic
protected by state of federal law.
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