Operations Specialist (Part-Time) – Property Management & Accounting
Role Overview
This part-time Operations Specialist role involves executing property management and accounting tasks with high precision, including processing utility bills, reconciling accounts in Buildium, and maintaining organized Google Drive files. The position requires strict adherence to SOPs and video training, operating in a structured environment where accuracy is paramount. The hire will impact the firm's financial integrity by ensuring error-free operations and efficient internal coordination via Telegram.
Perks & Benefits
This is a fully remote position with worldwide availability, requiring availability from 9:00 AM to 3:00 PM EST for active work. It offers flexibility as a part-time role, ideal for those seeking structured remote work with clear processes and training. The role emphasizes a professional setup with dual-monitor requirements for efficiency, though specific benefits like health insurance or career growth are not detailed, typical for part-time remote roles.
Full Job Description
Headquarters: FIRST RANK REALTY URL: http://www.firstrankrealty.con
Job Description: We are a Maryland-based property management firm looking for a high-precision Operations Specialist. We operate in a highly structured environment with fully developed SOPs and video training. We don't need someone to "figure it out" we need an Operator to execute our system with zero errors. The Workflow:
9:00 AM 3:00 PM EST Availability: You must be active and responsive during these hours.
Buildium Management: Processing utility bills, recording payments, and performing bank-to-ledger reconciliations.
Cloud Organization: Maintaining a strict Google Drive structure using our naming convention.
Communication: All internal coordination is handled via Telegram. Proficiency with Telegram handles and desktop use is a mandatory technical requirement.
Required Proficiency:
Buildium: You must know how to navigate ledgers, record checks, and reconcile accounts.
Google Workspace: Advanced use of Drive and Sheets (Logic, sorting, and data integrity).
General PM Knowledge: Understanding of trust accounting, tenant ledgers, and vendor disbursements.
Technical Setup: Dual-monitor or large-screen setup is required for split-screen efficiency.
Mandatory Application Questions: Note: Applications that do not answer these three questions in the cover letter will be automatically archived.
The Naming Test: Rename this file using the sequence [Property Address]-[Document Type]-[Month]-[Year] with DASHES ONLY: "Water Bill for 5417 Remmell Ave dated Feb 10, 2026"
The Logic Test: We follow a "Date + 1" rule (recording transactions one day after the receipt date). If a bill is paid on Friday, Feb 13th, what exact date do you enter in Buildium?
The Audit Test: If a utility portal asks for $150.00 but the PDF bill shows a total of $145.00, what is your immediate next step?
To apply: https://weworkremotely.com/remote-jobs/mp-management-operations-specialist-part-time-property-management-accounting
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