Operations & Data Systems Specialist / Business Systems Coordinator
Role Overview
This mid-level role focuses on managing CRM databases, building dashboards and KPI reports, and cleaning large datasets to improve business operations. The hire will develop AI-powered workflows, automate repetitive tasks, and integrate platforms using APIs, Zapier, or Make. Working closely with sales and operations teams, this person will document processes, create SOPs, and drive system improvements that eliminate inefficiencies and boost productivity.
Perks & Benefits
The position is listed as remote, though the description notes an in-office location in Boca Raton, FL, so some flexibility or hybrid expectations may apply. Compensation ranges from $50,000 to $80,000 per year plus benefits, with opportunities to work with modern AI and automation tools. The role offers strong potential for career growth in business systems and operations, and the culture values self-motivated problem solvers who enjoy improving processes and supporting cross-functional teams.
Full Job Description
Operations & Data Systems Specialist / Business Systems Coordinator
Location: Boca Raton, FL (In-Office)
Salary: $50,000-$80,000/year + Benefits
We're looking for a tech-savvy problem solver who enjoys finding inefficient processes and replacing them with smarter, automated solutions using AI, CRM systems, databases, and modern business software.
Responsibilities
Manage and maintain CRM databases
Build reports, dashboards, and KPI tracking
Clean and validate large datasets
Create advanced Google Sheets and Excel tools
Develop AI-powered workflows and automations
Automate repetitive office tasks
Integrate software platforms using APIs, Zapier, or Make
Support sales and operations with reporting and insights
Document processes and create SOPs
Identify and implement system improvements
Requirements
Experience with CRM systems, workflows, automations, reporting, and data management
Strong Google Workspace and Excel skills
Daily user of AI tools such as ChatGPT, Claude, Gemini, or Copilot
Highly organized, detail-oriented, and self-motivated
Strong analytical and problem-solving abilities
Excellent communication skills
Preferred Experience
AI-powered dashboards
CRM automations
Google Sheets that eliminate manual work
ChatGPT workflows
Zapier/Make automations
SQL reporting
KPI dashboards
Internal tools that improve efficiency
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