Office Coordinator

Role:

The Office Coordinator is responsible for the day-to-day logistical operations, presentation, and functionality of Acquisition.com’s Headquarters and Annex. This role directly supports the Office Manager with all office duties to ensure a comfortable, welcoming, and seamless experience for both employees and guests.

The Office Coordinator ensures that the building remains safe, clean, well-stocked, and operationally sound. This includes managing event setup and breakdown, vendor compliance, inventory and supplies, desk and conference room coordination, and employee or guest requests. The Office Coordinator also assists with the planning and execution of employee engagement events, supporting a positive and connected workplace culture. They play a key role in upholding a five-star environment that reflects the company’s high standards for internal operations, hospitality, and employee satisfaction.

This position reports directly to the Office Manager and must embody our core values of:

• Sincere Candor

• Unimpeachable Character

• Competitive Greatness

Responsibilities:

• Track and document inventory levels daily; place orders when needed.

• Stock and maintain inventory in both HQ/Annex common areas and executive offices daily; monitor consumption to ensure all items remain above minimum threshold levels.

• Set up and break down spaces for workshops (L1, L2, & L3).

• Assist the Office Manager in planning and executing employee engagement events (e.g., Thanksgiving, holiday parties, team-building activities).

• Coordinate pre-event logistics including venue setup, materials prep, decorations, and signage.

• Distribute incoming mail and packages; shred confidential materials as needed.

• Ensure common areas (lobbies, stairwells, elevators, hallways) are clean and functional; report issues to custodial lead or vendor.

• Monitor event-specific supplies (e.g., workbooks, pens, calculators, beverages); proactively communicate inventory levels to the Events Team when workshop-related items approach reorder thresholds.

• Perform full facility walkthroughs to identify safety, cleanliness, or maintenance concerns.

• Assist in reviewing desk bookings, room usage, and event overlap to prevent conflicts.

• Support documentation of the office handbook and SOPs.

• Respond to building-related concerns or employee requests in a timely and solution-oriented manner.

• Participate in onboarding setup and support for new hires when necessary.

• Maintain high-level communication with the Office Manager, Facilities, Security, Events, and other internal teams.

• Support food/beverage setup, assist with vendor coordination, and handle prize/award preparation.

Results:

The Office Coordinator will be evaluated on their ability to:

• Ensure HQ and Annex are visually clean, operationally sound, and fully stocked at all times.

• Successfully execute event logistics with minimal day-of adjustments, demonstrating thorough preparation and attention to detail.

• Provide proactive support for employee engagement events, ensuring events are well-executed, on-time, and culturally aligned.

• Maintain accurate documentation for vendors, inventory, and building needs.

• Support all departments with daily operational needs and improve employee experience through collaboration.

• Track and fulfill supplies within budget expectations and timelines.

• Respond to requests promptly and professionally.

• Identify and escalate issues effectively to reduce disruption to daily operations.

Requirements:

• 2+ years in office coordination, office administration, or event logistics.

• Experience supporting internal events or team activities.

• Hands-on ability to lift 30+ lbs

• Strong organizational and communication skills.

• Strong attention to detail and service-minded problem-solving.

• Proficiency with Google Workspace (Sheets, Docs, Calendar) and Asana (or similar platforms).

• Vendor coordination experience including compliance tracking.

• Flexibility for evening or weekend events.

• Positive attitude and ability to work closely with others under pressure.

Location:

• Full-time position on-site in Las Vegas, NV.

Availability:

• Standard hours of Monday to Friday, 1:00 PM - 9:00 PM. Flexibility required based on business needs.

Reports to:

• Office Manager

Benefits:

We offer a comprehensive, evolving benefits package designed to support your health, family, and wellbeing. Some key offerings:

• Flexible Unlimited Paid Time Off and Company-wide Holidays

• Employer sponsored Medical, Dental, & Vision plans

  • $1,950 annual Employer HSA contribution

  • FSA options including dependent care

  • Employee assistance program and mental health resources

• Employer match program for 401(k), eligible for both Traditional and Roth accounts

• $1,200 annual wellness reimbursement through JOON that supports health, family care, pet care, fitness, and more!

• For local or visiting team members, enjoy access to a state of the art gym at our HQ in Las Vegas

* Benefits eligibility applies only to full-time roles.

ACQ Core Values:

Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business.

Competitive Greatness

Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns.

Sincere Candor

Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally.

Unimpeachable Character

Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.