Chief of Staff / Office Manager
Role Overview
This is a mid-level role as a Chief of Staff/Office Manager responsible for managing day-to-day operations, including administrative tasks, client relations, project management, and team coordination in a fast-growing law firm. The hire will have a significant impact by ensuring operational efficiency, supporting firm initiatives, and fostering collaboration across departments.
Perks & Benefits
This is a full-time remote position with flexible working hours from 9:00am to 5:00pm PST, Monday to Friday, and is open to candidates in LATAM. The role offers a dynamic environment with opportunities for career growth in a boutique law firm, focusing on creating efficient operational structures and adapting to the firm's specific needs.
Full Job Description
Job Title: Chief of Staff / Office Manager
Type: Full-Time, Remote
Working Hours: Mondays - Fridays 9:00am - 5:00pm PST - flex.
Compensation: USD $2,500 - $3000 per month (Salary based on assessment)
Location: LATAM
About the Company:
We are a full-service boutique M&A and Tax Structuring Law Firm providing an unparalleled and tailored experience to Independent Sponsors, Searchers, and Small Private Equity throughout the deal process and beyond. Our firm is dedicated to delivering exceptional legal services with a personalized approach, ensuring our clients receive the highest quality support in their mergers and acquisitions endeavors.
Job Description:
We are seeking a proactive and efficient Office Manager to help manage the day-to-day operations and administration of our fast-growing law firm. The ideal candidate will be a quick learner with strong initiative, capable of adapting to the dynamic needs of our organization.
Responsibilities:
Administrative Management: Oversee day-to-day office operations, including invoicing, billing, client matter setups, and maintaining office policies and procedures for optimal efficiency.
Client Relations and Scheduling: Support partner scheduling, serve as the primary point of contact for client inquiries, and coordinate client kick-off meetings and work streams.
Project Management: Create and maintain project timelines, develop presentations and reports, and implement project management tools and processes to ensure smooth execution of firm initiatives.
Communication and Documentation: Assist with copywriting for various firm marketing materials, draft and proofread important business correspondence, and maintain accurate records of office activities and client interactions.
Team Coordination: Facilitate effective communication between departments, organize team meetings and events, and assist in onboarding new team members to foster collaboration and productivity.
Requirements:
Bachelor's degree in Business Administration, Public Administration, or related field
3+ years of experience in Chief of Staff, office management, or administrative roles
Excellent organizational and project management skills
Strong written and verbal communication abilities in English
Proficiency in Microsoft Office suite and ability to quickly learn new software systems (the law firm uses Clio legal software)
Comfort with design tools like Canva for creating presentations and materials
Preferred Qualifications:
Previous experience working in a law firm or legal environment
Demonstrated ability to create and implement operational structures and processes
Familiarity with legal terminology and procedures
Familiarity with Clio software
The ideal candidate will be a self-starter with strong initiative, capable of adapting to the dynamic needs of our fast-growing law firm. Experience in the legal industry is a plus, but we value candidates who excel at creating efficient operational structures and can quickly learn our specific needs. If you thrive in a dynamic environment and are ready to take on a key role in our operations, we encourage you to apply
Similar jobs
Found 6 similar jobs