Accounts Payable & Finance Operations Specialist (Full Remote - Europe)

Headquarters: Malta URL: http://everai.ai

Our Vision & Products EverAI Building the Future of AI Companionship One of the Top 15 Largest & Fastest-Growing AI Companies in the World 50 Million Users in 2 years Help Us Reach 100M first, 500M next

At EverAI, we re shaping what it means to connect with AI. With 50 million users and counting, we're not just building products we're creating entirely new categories. Our flagship product is the world s largest AI companionship platform, redefining relationships for millions. It is governed by our proprietary moderation system, EverGuard an internal AI designed to ensure everything we build is safe, ethical, and human-first. And we re only just getting started!

Our Team We are an enthusiastic, passionate and hardworking team of H 75 people. Our founding team has strong entrepreneurial experience building and scaling web products from 0 to IPO.

Alexis Soulopoulos [CEO] " 10+ years in Tech Executive Leadership " Co-Founder Mad Paws Holdings (from 0 to IPO) " Forbes 30 under 30 + Deloitte TechFast50 22 & 23

Michael Monin [Co-founder & CTO] " 10+ years as CTO / COO (web2/web3), 1+ year in AI/LLM " Serial-entrepreneur: MTK Digital (exited / 0->$20m revenue) and Zipchat (AI Chatbot for E-commerce brands)

Thomas Lacroix [Co-founder & CMO] " 8+ years in Customer Acquisition & E-commerce Growth " Serial-entrepreneur: Curatible (sold to Blackstone) and MTK Digital (exited / 0->$20m revenue)

Marus a Fasano [CFO/Legal] " 25+ years in Finance, Strategy, M&A " Ex-CFO/M&A @Curatible (exited to Blackstone) " Ex-President of the Board @SotremoSA (exited) " Co-founder/CFO @SoftOne (exited)

Your Role We are seeking a disciplined and detail-oriented Accounts Payable & Finance Operations Specialist to support our Finance team. In this role, you will manage supplier invoices, ensure timely payments, reconcile accounts, and help maintain clean finance operations, in direct collaboration with our Financial Controller, Nikolett, and our CFO, Marusa.

Your Responsibilities Accounts Payable Operations:

Collect, verify and process incoming supplier invoices

Rename, organize, and upload files into the accounting system

Ensure complete documentation for posting by the accountant

Bank & Payment Activities:

Monitor automated bank feeds and identify missing receipts or unmatched items

Follow up with internal teams to obtain missing invoices or supporting documentation

Prepare payment batches for CFO review and approval

Reconciliation & Controls:

Ensure accounts payable balances are reconciled correctly in the system

Highlight discrepancies and follow up for resolution

Assist with month-end AP checks as required

Bank & Compliance Support:

Act as operational contact for bank compliance or documentation requests

Support timely responses to KYC/AML or bank-related queries

Your Qualifications

Hard Skills

2 4+ years experience in accounts payable, finance operations, or related field

Relevant formal education (Accounting/Finance/Business Management or similar)

Strong organizational skills and extremely detail-oriented

Experience with accounting systems (e.g., Xero, QuickBooks, NetSuite, SAP)

Comfortable working with online banking portals and payment tools

Exposure to multi-entity or multi-currency operations

Soft Skills

Strong communication & collaborative skills (perfectly fluent in English) Goal-oriented, ownership and commitment Doer mindset - we are moving fast and need people who can balance execution, planning, and strategy Humble - willing to learn, open to feedback Self-motivated and able to work independently with strong structure and accountability Experience operating effectively in fast-growing / startup environments #NSFW - Comfortable working in an industry involving uncensored models and content

Why EverAI?

Exponential Growth: From 50M users in 2 years, to 100M next and 500M beyond Track Record of Category-Creating Innovation: We consistently launch world-first AI applications setting the pace, not following it Global Impact: Top-tier user growth, real-world adoption, and cultural relevance Proven Leadership: A senior team that s launched, scaled, and exited & IPO d multiple scale ups now fully focused on reshaping AI companionship Elite Remote Team: 100% remote and built to win world-class talent from Tier 1 tech companies, with a culture of ownership, velocity, and radical creativity Ethical Core: Our AI ecosystem is governed by EverGuard, our proprietary AI moderation technology, ensuring responsible development at scale

What We Offer

Contract Type: We prefer B2B, but we re flexible, what matters is long-term commitment and impact Work From Anywhere: Fully remote. Choose the environment where you do your best work Paid Time Off: 4 weeks (20 working days) of PTO per year to recharge and reset

Annual Gathering: A yearly in-person meetup to connect, brainstorm, and celebrate wins together Health & Wellness Support: Monthly allowance of 100 USD for health insurance expenses + unlimited 1:1 sessions with psychologists and lifestyle experts through OpenUp (also available for up to three family members) Co-Working Space Budget: Work from a co-working space up to twice per month (35 EUR / 40 USD per visit) to stay inspired and connected Learning Budget: Dedicated funds to support your professional growth: courses, books, conferences, events, or certifications Equipment: Company laptop provided + monitor budget up to 250 USD for your workspace setup AI Tools Access: Premium access to ChatGPT, Cursor, Hugging Face, and others, to power your ideas and workflows

Top Tier Talent Is Our Multiplier We re a fully remote group of A-players from Tier 1 tech, led by an exec team who ve launched, scaled, and exited multiple companies. We move fast, and care deeply about what we build and who we build it with. We re looking for exceptional talent ready to ship & distribute world-first AI products at scale, fast, and co-create with us this category-defining business. If that s you reach out and apply!

External Referral Program Know someone who could be a great fit for this role? You can refer them through the EverAI External Referral Program and earn a bonus of up to 2,500 USD if they re hired. Submit a referral here.

To apply: https://weworkremotely.com/remote-jobs/everai-accounts-payable-finance-operations-specialist-full-remote-europe