Talent Ops Assistant

We’re looking for a highly organized, detail-driven Talent Ops Assistant who will support our internal recruiting operations, keep our ATS running smoothly, manage job postings and inbound applications, and assist with both internal and external hiring workflows. This role blends HR administration, recruiting coordination, ATS management, sourcing support, and operational assistance for the leadership team.

You will be the go-to person for Ashby, ensuring that every job, pipeline, automation, and report is updated, accurate, and aligned with our processes. You’ll also manage our job boards, review inbound applicants, coordinate interviews, run reference checks, assist with quarterly reviews, and jump into sourcing or recruiting tasks when the team is behind.

This is a high-impact role for someone who loves structure, is energized by fast-moving workflows, and takes extreme ownership.

Key Responsibilities

ATS Management & Talent Operations

• Own Ashby ATS setup, updates, and maintenance across all roles and clients

• Maintain job postings, pipelines, scorecards, tags, and automations

• Ensure clean and accurate data for reporting and dashboards

• Prepare weekly recruiting reports for leadership and internal teams

Job Boards & Inbound Application Review

• Post and maintain openings across all job boards and sourcing channels

• Review all inbound applications daily

• Filter candidates based on experience, English level, and job criteria

• Move, tag, and disposition candidates in Ashby with accuracy

Recruiting Coordination

• Schedule interviews with candidates, recruiters, and clients

• Prepare scorecards, interview packets, and candidate briefs

• Follow up with candidates throughout the process

• Send assessments, track completion, and maintain organized documentation

Reference Checks & Candidate Verification

• Conduct professional reference checks for all final candidates

• Summarize findings in clear, concise reports

• Support additional verification needs as required

Sourcing Support (As Needed)

• Assist recruiters by building longlists of candidates on LinkedIn Recruiter

• Apply advanced filters to match specific technical and non-technical profiles

• Tag and hand off sourced candidates to recruiters for next steps

• Support urgent roles when the team is at capacity

Internal People Operations

• Assist with internal hiring processes for LatamCent roles

• Support quarterly performance review cycles with templates, scheduling, and document management

• Maintain employee records, organization charts, and HR files

Executive & Operational Support

• Support the CEO with scheduling, internal follow-ups, and document preparation

• Assist with internal operations tasks that require coordination and detail management

• Help keep projects, timelines, and deliverables on track

What Success Looks Like

• Ashby is always updated, accurate, and clean

• Recruiters and clients never wait for scheduling, documents, or follow-up

• Inbound applications are reviewed daily and surfaced quickly

• Reference checks are completed thoroughly with professional summaries

• The team feels supported and able to move faster because of your work

• You consistently anticipate needs before they’re requested

Ideal Candidate Profile

• C2 English level (spoken and written)

• 1–3 years of experience in HR, recruiting coordination, or talent operations

• Strong familiarity with ATS systems (Ashby experience is a plus, not required)

• Exceptional organizational skills and attention to detail

• Comfortable with repetitive and process-driven work

• Ability to work independently with minimal oversight

• Fast learner who adapts quickly to new tools and systems

• Professional, reliable, and committed to high-quality execution

Company Overview

LatamCent helps U.S. B2B SaaS companies hire top 1% talent across Latin America. We specialize in recruiting and staffing for engineering, GTM, marketing, and finance roles, supporting high-growth companies from 10 to 1,000 employees. Our team operates with speed, precision, and a deep understanding of both U.S. and LatAm talent markets.

Job description created by latamcent.com, a nearshore staffing agency.