Sales Operations Administrator

Our Company
At Quantum, we connect global brands with high-intent consumers. We turn intent into action and complexity into clarity.

Our Mission is clear, to help smarter, faster buying decisions. Our vision, to be the world’s most used digital comparison service, delivering value and simplicity to millions.

We drive growth through data-driven affiliate marketing built for performance from day one. Every campaign is measurable, optimised in real time, and designed to scale.

With in-house tech, full-stack analytics, and a compliance-first mindset, we give our partners an edge. We drive confident decisions and growth in regulated and high-growth sectors. We’ve helped ambitious brands grow faster, smarter, and globally.

The Role

We’re looking for an organised and detail-oriented Sales Ops Administrator to join our Sales Operations team.

This role is a great opportunity for someone starting their career in commercial operations and looking to learn how sales, finance, and data teams all work together. You’ll play a key role in supporting the sales process by handling updates, checks, and reconciliations that keep our systems accurate and our teams running smoothly.

Key Responsibilities:

• CRM & CMS Updates: Maintain accurate and timely records in HubSpot by updating client budgets, new deals (e.g. baselines, rates, and offers) and key commercial data.

• Data Validation: Run regular data checks to ensure client platform data aligns with Tableau dashboards and we can make sound, commercial decisions.

• Finance Preparation: Update and reconcile Insertion Orders (IOs) and related documentation to ensure completeness and accuracy ahead of finance processing.

• Operational Support: Update merchant optimisation sheets and internal Ops team forms, ensuring all information is current and ready for internal reporting.

• Cross-functional communication: Kept up to date and collaboration is improved across Commercial, BI and Operations teams.

• Process Improvement: Identify manual or repetitive tasks that can be improved or automated over time, reducing margin for human error in our day-to-day processes.

About You:

• Strong attention to detail and comfortable working with numbers and data.

• Proficient in Google Workspace (Sheets, Docs, Forms).

• Basic understanding of CRM systems (HubSpot experience a plus).

• Eager to learn and proactive in taking ownership of tasks.

• Strong communication skills and willingness to collaborate across teams.

What you'll gain:

• Hands-on experience in sales operations and commercial processes.

• Exposure to CRM, data validation, and finance reconciliation.

• Development in analytical thinking, problem-solving, and stakeholder communication.

• Training and mentorship from experienced commercial and operations professionals

What You’ll Get

• Private Health Care (Bupa)

• Hybrid Working (3 days in office)

• Travel Insurance

• Competitive Base Salary

• Company Bonus Scheme

• Market-Leading Training Programme

• Recognition & Reward Scheme

• Annual Company Conference (previous destinations: Vienna, Bologna, Dubrovnik, Thessaloniki)

• Regular Happy Hours & Team Lunches

• Free Coffee, Drinks & Snacks

What’s the next step?

Our hiring process ensures we're recruiting the right people for the role. We ensure that people are as suitable for us as we are for them.

If you like the sound of what we're all about at Quantum and want to join a team where you can make an impact, please apply or contact us at careers@quantum.media.