Personal Executive Virtual Assistant
Role Overview
This is a mid-level Personal Executive Virtual Assistant role providing dedicated administrative and operational support to a single founder in the music and creative industries. Day-to-day responsibilities include managing communications, conducting outreach, researching industry contacts, and assisting with light financial tasks to streamline the client's workload and enhance productivity. The hire will work independently, acting on behalf of the client to reduce administrative burdens and support creative projects.
Perks & Benefits
The role is 100% remote with a flexible schedule requiring 20 hours per week, preferably during UK afternoon hours, and includes bonuses such as a $50 birthday bonus, $200 testimonial bonus, and $300 tenure bonus every 6 months. It offers a supportive, tracker-free work environment with opportunities for consistent engagement and potential growth through long-term collaboration. The setup emphasizes trust and autonomy, allowing for deep integration into the client's workflow without micromanagement.
Full Job Description
Role OverviewWe are seeking a Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support) to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.This role is not supporting a team or company — it is solely personal support for one founder,helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, andcomfortable acting on behalf of the client in professional outreach and correspondence.Key ResponsibilitiesAdministrative & Executive Support● Manage inboxes and written communications on behalf of the client● Draft and edit emails, messages, and short-form written content● Assist with scheduling, calendar coordination, and task follow-ups● Support day-to-day administrative tasks as priorities shiftOutreach & Networking Support● Conduct cold outreach via email, DM, or online platforms (no cold calling)● Research and identify relevant:○ Venues○ Promoters○ Industry contacts○ Potential collaborators● Initiate outreach using the client's name and accounts (not third-party profiles)● Track outreach activity and responsesResearch & Industry Support● Research people, companies, and opportunities within the music and creative industry● Compile findings into clear, actionable summaries● Identify and organize contact lists for follow-upFinance & Admin Assistance (Light Support)● Assist with basic invoicing and financial admin● Work confidently within spreadsheets (Google Sheets / Excel)● Navigate and update records in Xero (experience preferred, not required)● Support financial organization without full bookkeeping responsibilityWorkflow & Collaboration● Communicate via Slack● Track tasks and projects in Asana● Maintain clear documentation and task status updates\nIdeal Candidate Profile3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VAStrong written communication and copy skillsHighly organized, proactive, and detail-orientedComfortable acting on behalf of the client with professionalism and discretionTrustworthy with access to accounts, passwords, and sensitive informationAble to work independently and integrate deeply into the client's workflowTools & SoftwareRequired / Strongly PreferredGoogle Workspace (Docs, Gmail, Calendar, Sheets)Google Sheets or Excel (comfortable navigating spreadsheets)Nice to HaveXeroSlackAsana\n$500 - $700 a monthPart-time: 20 hours per weekPreferred coverage: UK afternoon hours○ Can include overlap with UK time or work while the client is offlineFlexible schedule with reliability and consistency\nWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$300 tenure bonus every 6 months$500 entry monthly raffleNO TRACKER. NO PROBLEMPlease mention the word **STEADIEST** and tag RODguMTk4Ljk5LjE0Mw== when applying to show you read the job post completely (#RODguMTk4Ljk5LjE0Mw==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.
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