People & Workplace Coordinator

About Abacum

Abacum is the leading Business Planning solution for finance teams to drive performance. By automating reporting, enabling collaboration, and simplifying planning and forecasting, we help finance teams shift from number crunching to driving strategic decisions.

Founded in 2020 by two former CFOs, we’ve grown into a global team of 100+ people across 30+ nationalities. Headquartered in New York, we have offices in London and Barcelona. We’re trusted by industry leaders such as Dish Networks, Strava, BetterUp, Kajabi, JG Wentworth, Abridge, Cortex, and hundreds more.

We have raised over $100m, closing in June 2025 our $60M Series B, led by Scale Venture Partners, with the strong participation of Cathay Innovation, Y Combinator, Atomico, Creandum, and angel operators from Adyen, Zapier, and Twitch.

Our mission is ambitious and we can’t do it alone - join Abacum as we build the future of Business Planning!

As Abacum continues to scale (120+ employees today, expected to exceed 170 by year end) and with the opening of our new Barcelona office, the operational needs around employee
experience, office management, and day-to-day support have increased significantly.

To support our growth and ensure a strong employee experience we are looking for a talented
experienced People & Workplace Coordinator.

This role would focus on operational support across three areas: workplace, employee
experience, and People Operations support.

Role Purpose

The People & Workplace Coordinator will ensure the smooth day-to-day functioning of the
office while supporting employees with operational needs and assisting the People function in
delivering a strong onboarding and workplace experience.

This role allows the People function to remain focused on strategic priorities while ensuring
employees have immediate support for day-to-day needs.

Key Responsibilities

1. Office & Workplace Management
Act as the primary point of contact for the Barcelona office and coworking provider.

Responsibilities include:
• Serve as communication’s bridge between our employees and the coworking
• Coordinating with the coworking provider on facilities and incidents
• Coordinate the day-to-day office environment
• Ensuring office supplies, equipment, and materials are stocked and organized
• Supporting office logistics and purchases outside the coworking scope
• Ensuring the workspace remains functional, organized, and welcoming
• Support on international office expansions needed as we grow: NYC HQ, Argentina,
Toronto → Search, Tendering, Equipment, etc.

2. Employee Experience & Office Engagement
Support the creation of a positive and collaborative office environment.

Responsibilities include:
• Organizing office events and internal gatherings
• Support Quarterly team budgets for Team Buildings
• Proposing activities that encourage team bonding and engagement
• Coordinating team lunches, celebrations, and office initiatives
• Keep track of organized employee milestones during the 1st and 5th Anniversaries
• Acting as a go-to person for employees in the office when operational needs arise
This role helps maintain a strong culture and connection as the company grows.

3. Employee Operational Support
Serve as the first point of contact for everyday employee operational requests.

Examples include:
• Travel coordination and bookings
• Meal arrangements or office logistics
• Resolving office-related issues (equipment, workspace needs, etc.)
• Supporting employees with practical day-to-day needs

4. Onboarding Support
Partner with the People function to ensure smooth onboarding experiences.

Responsibilities include:
• Preparing workstations and office access
• Coordinating with IT to ensure laptops and equipment are ready
• Preparing welcome materials and swag for new hires
• Supporting logistics for employees' first day in the office

5. Executive Support (3h/day)
Given the current workload and growth of the company, should also provide support to the Co-
Founder.

Examples include:
• Travel coordination
• Booking logistics and reservations
• Administrative support for occasional requests

This would complement the current EA support structure located in the US.

At our current scale and projected growth, this type of operational support is expected to be
essential to maintain efficiency and a strong workplace experience.

Benefits

- Competitive compensation including equity package

- Competitive vacation policy

- Access to Meditopia

- Hybrid working model and flexible working hours

- Personal development including language courses

Our Values

Customer Obsession: We share the understanding that Abacum's sole purpose is to create value for customers and relentlessly deploy all creativity and energy to that end.

Audacious Ambition: We dream big and embrace discomfort. We assume risks, make on-time mistakes and learn how to methodically accomplish our goals.

Good People: We are self-reflective and praise diversity of thought. We don't justify the end with the means and know where to draw the line. We have fun every day.

Tough Love: We truly care for everyone in the team and embrace honest feedback and radical candor as ways to genuinely help each other.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.