Payroll and Benefits Manager

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.

About the job

Internal Title: People Operations Manager

We are looking for a People Operations Manager who is equally comfortable doing the work and leading it. This is a player-coach role: you will run payroll and benefits yourself, own our HRIS, manage multi-state tax and employment registration, and directly lead our HR Compliance Specialist. There is no admin layer beneath you. You are the practitioner and the leader at the same time.

This is the right role for someone who finds genuine satisfaction in building clean systems and running them well, not just in overseeing others who do. You thrive with ownership, move fast without cutting corners, and are equally comfortable processing a payroll run and presenting a compliance risk summary to leadership. As Vynca grows toward 300 people and beyond, you will have the opportunity to build out the team beneath you.

This is a remote position with occasional travel required for training, meetings, and other business needs. At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, and Washington, with a preference for applicants based in the Mountain or Central Time Zones.

What you’ll do

Payroll & Benefits

• Run end-to-end payroll processing across all states — this is hands-on work you own directly, not a function you oversee

• Administer benefits programs including open enrollment, carrier relationships, COBRA, and leave-related benefit coordination

• Ensure compliance with federal and state wage and hour laws, including overtime, exempt/non-exempt classification, and pay equity requirements

• Build toward a scalable payroll and benefits infrastructure as headcount grows

Multi-State Tax & Employment Registration

• Manage state and local tax registrations, nexus determinations, and employer account maintenance across all active states

• Partner with Finance and external tax counsel to ensure accurate state income tax withholding, SUI rates, and local jurisdiction compliance

• Proactively manage registration requirements as Vynca expands into new states

HRIS & People Systems

• Own the HRIS platform (configuration, data integrity, reporting, and user support), ensuring it scales with our growth

• Drive system improvements and integrations across payroll, ATS, benefits, and performance tools

• Build and maintain people data dashboards and reporting for HR leadership and Finance

Leave Administration & Compliance

• Own the leave of absence program infrastructure — systems, tracking, and process — across all 27 states, partnering with the HR Compliance Specialist who handles day-to-day administration

• Serve as the escalation point for complex or ambiguous leave situations, including concurrent leaves, ADA accommodations requiring judgment, and cases involving clinical licensing or patient-facing roles

• Ensure leave programs remain compliant with federal and state law as Vynca expands into new jurisdictions

Compliance & Risk

• Partner with the HR Compliance Specialist to maintain federal and state compliance across all employment programs

• Oversee I-9/E-Verify administration, EEO-1 and VETS-4212 reporting, and other regulatory filings

• Identify compliance risks proactively and recommend mitigation strategies to People leadership

Team Leadership

• Directly manage and develop the HR Compliance Specialist, providing coaching, direction, and escalation support on complex matters

• Foster a team culture of accuracy, responsiveness, and continuous improvement

• Serve as a thought partner to the Chief People Officer on operational strategy and when to add headcount as the org scales

Your experience and qualifications

• 6+ years of progressive HR operations or payroll/benefits experience, with at least 2 years in a management role

• HR experience in healthcare, home health, or another distributed clinical workforce environment with familiarity with clinical employee classifications (exempt vs. non-exempt, per diem structures, clinical licensing considerations)

• Experience working in a start-up or rapid-growth environment

• Experience working in a remote-first, multi-state organization

• Demonstrated experience managing multi-state payroll and employment compliance (20+ states strongly preferred)

• Deep knowledge of federal and state wage and hour law, benefits regulations (ERISA, ACA, HIPAA), and employment tax requirements

• Hands-on HRIS experience; strong preference for candidates with experience in Rippling

• Track record of building or improving people operations infrastructure in a high-growth organization

• Strong analytical skills and comfort with data — you can build a report and tell the story behind the numbers

Additional Information

• The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.

• Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.

• Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.

• Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

• Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.

• Equal Opportunity Employer: At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.