Operations & Office Manager
Role Overview
This mid-level role involves overseeing daily office operations, managing supplies and vendors, and coordinating team events to ensure a smooth and efficient work environment. The Operations & Office Manager supports company growth by improving workplace policies and processes, collaborating with HR and leadership. This position is central to enhancing employee experience and scaling internal operations in a fast-paced, high-growth AI technology company.
Perks & Benefits
This is an on-site role in New York City, NY, offering opportunities for career growth in a high-growth AI environment. The company culture emphasizes a hands-on, proactive approach with a focus on employee experience and team events. Benefits likely include standard tech industry perks such as health and safety compliance, though specific details like remote work or time zone expectations are not applicable as it is on-site.
Full Job Description
About Tavily
We’re building the search engine for AI agents. Our API is designed from the ground up to power RAG and real-time reasoning in AI systems. By connecting LLMs to high quality, trustworthy web content, we help developers build agents that are not only intelligent, but also informed.
We work with some of the most innovative teams in AI, from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it’s powering sales assistants, research copilots, or internal knowledge tools, we’re the missing link between LLMs and the real world.
The Role
Job Title: Operations & Office Manager
Location: New York City, NY
Work Type: On-site
Summary:
We’re looking for an Operations & Office Manager to own and elevate our day-to-day office experience. This role is central to ensuring a smooth, efficient, and enjoyable work environment, while supporting company operations and helping scale our internal processes as we grow.
What You’ll Do
Oversee daily office operations to maintain an organized, efficient, and welcoming environment
Manage office supplies, snacks, and amenities while tracking and maintaining inventory levels
Build and manage relationships with vendors, including sourcing, negotiating contracts, and ensuring service quality
Manage office services and accounts
Coordinate and execute team events, both in-office and offsite, including logistics and budgeting
Oversee company merchandise, including ordering, inventory management, and distribution
Ensure compliance with health, safety, and security standards
Act as the main point of contact for office-related needs and employee requests
Coordinate maintenance, repairs, and office improvements
Support onboarding and offboarding processes in collaboration with HR
Partner with leadership to improve workplace policies, processes, and overall employee experience
What We’re Looking For
2+ years of experience in office management, operations, or a similar role
Strong organizational and multitasking skills, with high attention to detail
Experience managing vendors, budgets, and office logistics
Excellent communication and interpersonal skills
Ability to work independently and proactively solve problems
A hands-on, can-do attitude with a strong sense of ownership
Comfortable working in a fast-paced, high-growth environment
Experience supporting employee experience initiatives – a plus
Familiarity with workplace tools and basic IT setup – a plus
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