Operations & Finance Assistant (Remote EU/German Speaking)

Headquarters: URL: https://longshipmarketing.com

Operations & Finance Assistant (German & English, Remote, Part-Time)About Longship Marketing(This job is open to candidates across Europe, not just Germany!)Longship Marketing is a remote-first agency helping brands grow through performance marketing and e-commerce operations. Our distributed team of 15+ professionals across Europe values flexibility, ownership, and getting things done.You'll be supporting operations and finance across three interconnected businesses:Longship Marketing GmbH (the company you'll be contracted to)Longship Commerce GmbH - which owns our portfolio of e-commerce sitesDx3 Services UG - which runs our 'Dx3 Labs AI' sister services business for AI automationAll three businesses intersect with Longship Marketing, but extend beyond a traditional marketing agency you'll be working with a group of companies.We're now hiring a part-time Operations & Finance Assistant (approx. 20 hours/week) to own our internal operations and finance processes. This is a role for someone detail-driven, experienced, and proactive someone who brings established systems and processes, and who can work independently to improve how we operate financially.> What You'll DoOwn the end-to-end invoicing process: create client invoices, purchase orders, and track paymentsReview, process, categorize, and file contractor and vendor invoicesManage financial communications with German tax offices, accountants, and banksSupport the bookkeeper with documentation, transaction categorisation, and reconciliationMaintain and improve systems for financial admin and documentation managementResearch and implement tools or methods to streamline invoicing, payments, and finance operationsHandle insurance, tax, and social security administration tasksPrepare financial documentation and internal reports for leadershipLead process improvement projects to optimize finance and operations workflowsTake on strategic research and analysis projects related to finance operations Requirements (Necessary)Fluent in German & EnglishBased in Europe, able to work remotely across EU business hoursProven experience in finance operations, accounting support, or operations managementBrings established systems and processes doesn't just complete tasks but improves themSelf-starter who works independently and takes full ownership of outcomesReliable, organised, and accurate with details especially financial dataComfortable using modern tools (Google Workspace, Asana, Slack)Confident managing communications with German authorities, banks, and vendors= Nice to HaveExperience in e-commerce operations or vendor management across multiple entitiesStrong familiarity with German accounting, tax, or payroll processesActive interest in automating tasks with tools like Make.com, n8n.io, or AI assistantsKnowledge of P&L tracking, budget management, or basic forecastingExperience coordinating finance operations across multiple legal entitiesTrack record of implementing systems that reduce manual work What we offerJoin an international, fully remote team based around the worldFlexible working hours: outside of critical meetings, work the hours that suit you and your lifestyle bestAsynchronous working with meaningful calls - we don t waste time, but we invest in team connection (very few hours in check-in calls or client meetings) - Slack, Loom, and occasional ZoomSpace for taking initiative and pushing forward your own ideasAccess to the courses and training materials you need to grow in this positionA team-first culture that is supportive and stable. Our core team has been working together for years which pays testament to our focus on the team and well being?28 holidays per year + national holidaysUse premium, cutting-edge tools in AI and automation with pro licenses (or self-hosted) of OpenAI, Claude, Perplexity, n8n, Make.com,

To apply: https://weworkremotely.com/remote-jobs/longship-marketing-operations-finance-assistant-remote-eu-german-speaking