Office Team Assistant - Workingstudent
Role Overview
The Office Team Assistant role is a junior position focused on supporting day-to-day office operations, including managing supplies, scheduling meetings, and assisting with onboarding new employees. This role involves communication with various stakeholders and contributing to a positive office culture, making a significant impact on team efficiency and satisfaction.
Perks & Benefits
This remote position offers a flexible working environment with opportunities for professional growth within a supportive company culture. Employees are encouraged to contribute to team events and initiatives that enhance engagement, fostering a collaborative atmosphere. Additionally, there is potential for career development as part of a forward-thinking organization in the tech industry.
Full Job Description
About Us
Hawk is the leading provider of AI-supported anti-money laundering and fraud detection technology. Banks and payment providers globally are using Hawk’s powerful combination of traditional rules and explainable AI to improve the effectiveness of their AML compliance and fraud prevention by identifying more crime while maximizing efficiency by reducing false positives. With our solution, we are playing a vital role in the global fight against Money Laundering, Fraud, or the financing of terrorism. We offer a culture of mutual trust, support and passion – while providing individuals with opportunities to grow professionally and make a difference in the world.
Your Responsibilities:
Office Operations
Support the day-to-day organisation of the office, helping to keep the workspace tidy, functional, and welcoming
Assist with managing office supplies, equipment, and meeting rooms
Help coordinate office maintenance, repairs, and service requests
Support communication with vendors, service providers, and contractors
Administrative Support
Assist teams with scheduling, meeting coordination, and occasional travel arrangements
Help manage calendars, meeting bookings, and conference calls
Support the Executive Assistant during holidays or absences, particularly with scheduling tasks
Handle incoming and outgoing communication, including emails and visitors
Act as a friendly first point of contact for guests and team members in the office
Team & Culture Support
Support the organisation of team events, workshops, and off-site meetings
Work closely with People Operations to help onboard new employees
Contribute ideas and support initiatives that improve team happiness and engagement
Act as a go-to contact for basic employee questions and office-related topics
Help foster a positive, collaborative office atmosphere aligned with Hawk’s values
Your Profile:
Currently enrolled in a bachelor’s or master’s programme (e.g. business administration, office management, or a related field)
Interest in office operations, administration, or people-focused roles
Strong organisational skills and attention to detail
Reliable, proactive, and able to manage multiple small tasks effectively
Comfortable communicating with different stakeholders in person and via email
Confident using standard office tools (e.g. Microsoft Office or Google Workspace)
Positive attitude, hands-on mindset, and willingness to learn
Fluent in English; German at B1 level or above is a plus
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