Executive Assistant - Makati
Role Overview
This is a mid-level Executive Assistant role where the hire will manage daily administrative tasks such as calendar scheduling, email organization, travel arrangements, and expense tracking using tools like Expensify. They will work independently in a remote setup, supporting decision-making through data analysis and improving operational efficiency by streamlining workflows. The role involves handling dynamic schedules and ensuring smooth operations for the team, likely in a fast-paced environment.
Perks & Benefits
The job offers a fully remote work arrangement, allowing flexibility in location, though it may require alignment with the Makati time zone or typical business hours. Benefits include the opportunity to work independently with minimal supervision, enhancing time management and organizational skills. Career growth can be expected through exposure to diverse administrative tasks and tools like Expensify, fostering adaptability in a dynamic setting.
Full Job Description
Key Responsibilities
Calendar Management
Schedule meetings, calls, and appointments.
Block time for focused work or travel.
Provide reminders for deadlines and events.
Email Management
Organize and prioritize the inbox.
Draft and send email responses as needed.
Filter and remove spam.
Travel Arrangements
Book flights, hotels, and ground transportation.
Prepare itineraries and travel documentation.
Manage changes or cancellations promptly.
Expense Management
Track business expenses accurately.
Prepare reimbursement reports using Expensify.
Data Analysis
Create reports and summaries to support decision-making.
Organization
Maintain files and documentation systems.
Streamline workflows to improve operational efficiency.
Qualifications
Proven experience as a Virtual Assistant or in a similar administrative role.
Excellent time management and organizational skills.
Proficiency in tools like Expensify, calendar platforms, and email management software.
Strong communication skills and attention to detail.
Ability to work independently and adapt to dynamic schedules.
Can Work in MAKATI
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