Administrative Assistant (International)
Role Overview
This administrative assistant role involves communicating with third parties via phone and email, managing teams, and supporting the company's efforts to accelerate development. As an experienced position, it requires strong organizational skills and a flexible approach to business management, contributing to the company's long-term success in a remote setting.
Perks & Benefits
The role offers a competitive salary, equity, comprehensive medical, dental, and vision coverage, flexible PTO, and paid family leave. It is fully remote with a home office stipend, requiring a reliable internet connection and suitable equipment, and includes a hybrid culture expectation for those near NYC with in-office perks like meals.
Full Job Description
PermitFlow is redefining how America builds. We’re an applied AI company serving the nation’s builders, tackling one of the largest information challenges in the economy: understanding what can be built, where, and how. Our AI agent workforce helps the fastest-growing construction companies navigate everything from permitting and licensing to inspections and project closeouts – accelerating housing, clean-energy, and infrastructure development across the country.
Despite being a $1.6T industry, construction still suffers from massive delays, wasted capital, and lost opportunity. PermitFlow has already delivered unprecedented speed, accuracy, and visibility to over $20B in development, helping contractors reduce compliance time, de-risk projects, and scale with confidence.
America is entering a CAPEX super-cycle, from data centers and factories to housing and renewables, and joining PermitFlow is building the AI at the heart of every construction project powering the next wave of re-industrialization.
We’ve raised over $90M, most recently completing our Series B, from top-tier investors including Accel, Kleiner Perkins, Initialized, Y Combinator, Felicis, and Altos Ventures, with backing from leaders at OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber.
What You’ll Do:
Experienced Administrative Assistant
Experience managing teams
Strong communicator with excellent organizational skills and a flexible / self-motivated approach to business management
Communicate with 3rd parties through phone and email
Support the company’s work to facilitate accelerating development and long-term success
What You Need:
A fast and reliable internet connection is required. Back up connection is recommended.
Laptop or Desktop with no less than 8 GB RAM, minimum of Intel Core i5 processor or equivalent.
A quality video camera is recommended for Zoom meetings
Noise cancelling microphone
Qualifications & Fit:
Proven experience in a similar role
Excellent organizational abilities
Outstanding communication and people skills
Good attention to detail
Computer literate; Familiarity with MS Office and common computer programs
Check out this page to listen to what some of our international members have to say about working at PermitFlow!
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